Examination Rules and Regulation

1- Attendance and withdrawal:

1. A regular student is required to attend lectures and laboratory sessions. If his/her attendance is less than the limit (75 % of the lectures and laboratory sessions assigned for each course), the student will be deprived from continuing the course and will be denied entrance to the respective final examination. A student who is denied entrance to the examination due to absences is considered to have failed that course and is given semester work grade and the grade DN in the course.

2. College council must approve lists of deprived students.

3. Excuses are not valid when students miss 50% or more of class time.

4. Lists of deprived students are to be announced before final examinations.

Exception:

The College Council or whatever body it delegates its authority to, may exempt a denied student from the provisions of attendance and allow him/her to take the examination, provided that the student presents an acceptable excuse to the council. The University Council determines the percentage of attendance, which must not be less than 50 percent of the lectures and laboratory sessions specified for the course.

The Rules of Implementation for Qassim University:

1. College which offers the course or its behalf may allow a deprived student to enter the final examination if they submit a valid excuse provided that the missed classes are not 50% or more of class time.

2. Students whose excuses are valid take the final examinations with their peer students. College council has the right to make exceptions to this.

2- Absence in Examination:

A student who is absent for a final examination, will be given a zero grade for that examination. His/her grade in the course will be calculated on the basis of the class work score he/she obtained over the semester.

If a student fails to attend a final examination in any course but offers a compelling excuse, the College Council may choose to accept his/her excuse and allow him/her to take a make-up examination. The make-up examination must be taken prior to the end of the following semester. In such cases, the course grade will be given to the student after the make-up examination.

The Rules of Implementation for Qassim University:

1. An excuse of missing the final examination is considered valid in the following conditions:

a. The excuse must be presented within one week after it happened

b. Valid excuses are only the serious ones like (hospital admissions, car accidents, burn and fire accidents)

2. Makeup exams for the courses that students fail to attend for valid excuses are held within two weeks after excuse is accepted and results are given the week after.

3- Inability to Complete a Final Examination:

Where a student has attempted to sit a final examination in a unit but has not been able to complete the examination or perform as expected due to illness or some other valid reason, the student may apply for an Assessment Extension.

The process for applying for an Assessment Extension:

- Student should contact invigilator first.

- The invigilator will report this to the chief of invigilation committee to take the decision on the case.

- The chief of invigilation committee should write a detailed report and submit it to the course coordinator, who will convey the matter to the Head of department and Vice Dean of Academic Affairs to assess whether to approve an Assessment Extension or not.

In considering whether to approve an Assessment Extension in these circumstances, consideration will generally only be given to students who:

A.    Do not remain in the examination venue for the full duration;

B.     Do not complete the examination paper; or

C.     Report to the examination supervisor and have their departure from the venue noted, including time of departure and reason for inability to continue.

The report of the examination supervisor will be taken into account when assessing whether to approve an Assessment Extension. 

Other factors to be taken into account are:

D.    The student's academic record up to this point; and/or

E.     Any previous instances of applying for an Assessment Extension in similar circumstances.

In all cases, care should be taken to prevent any student from obtaining an unfair advantage over other students by virtue of the availability of having a second examination.

Students with a record of repeated applications for Assessment Extensions should receive appropriate academic counseling and may be refused further approvals. 

4- Time limit and examination:

No student is allowed to enter the examination venue more than 30 minutes after the examination begins or leave before the first 30 minutes of the examination have elapsed.

Based on the recommendation of the relevant department council, the College Council determines the duration of the final written examinations, which should not be less than one hour and not more than three hours.

5- Cheating in examination:

Cheating in examination or attempting to cheat, or violating instructions, and examination regulations shall render the student to punishment in accordance with the Student Disciplinary By-Laws as issued by the University Council.

6- Assessment (re-grading) Appeals at Unaizah College of Medicine:

 Review of Assessment:

Any student who has evidence that the mark or result awarded for an assessment task is unfair or incorrect should in the first instance raise their concern with the appropriate member of staff (lecturer or staff member responsible for marking the work). Depending on the circumstances, the student may also need to raise the matter with the course coordinator. It is expected that most situations will be able to be resolved without the need for a formal appeal.

Conditions for submitting the formal re-grading appeal by student:

1. The student is allowed to make a petition for re-grading for one course only during the semester.

2. The student has never made a petition for re-grading and proven wrong.

3. The Re-grading Appeal form must be filled by student and submitted to the Vice dean of Academic Affairs within seven days after announcement of the course result.

4. The committee may recommend that the student be sent to the university disciplinary committee in case they see a reason for that.

Formal Assessment Appeal:

If after going through this process, the student is still concerned with the process or the mark awarded, the student may write and submit a formal appeal.

In any instance where a student is unable to make timely contact with the lecturer or staff member responsible for marking the work (or the course coordinator), the student may go direct to a formal appeal to the Vice Dean of the Academic Affairs.

The appeal form must be filled by student and submitted to the Vice Dean of the Academic Affairs within seven days of the date the result of the course was notified to the student.

Process of formal Appeal:

The student must get the appeal form from Student Affair Administration, fill it in writing and then submit it to the Vice Dean of the Academic Affairs within seven days of publication of the final result.

Grounds for a Formal Assessment Appeal:

Students requesting a review or submitting a formal assessment appeal must demonstrate the grounds on which they feel they were unfairly assessed.

Determination of Appeal by College Council:

Where the Vice Dean of the Academic Affairs has been involved in the original assessment of the student in respect of which the appeal has been submitted, he or she must not be involved in determining the appeal. The appeal will be determined by the relevant faculty member or nominee.

On receipt of a formal assessment appeal, the Vice Dean of the Academic Affairs will immediately provide the head of the department with a copy of the appeal and request, who will sent it to respective course coordinator to provide the following:

A.    Comments on the appeal including any information on discussions already conducted with the student;

B.     A recommendation as to how the matter should be determined;

C.      A copy of the assessed work that is the subject of the appeal if this has not been returned to the student;

D.    Details of the criteria used to assess the student's work; and

E.     Any other information relevant to the appeal.

Once in receipt of this information, the Vice Dean of the Academic Affairs will submit it to College Council to assess the appeal and determine if a change of mark or final result is warranted.

The appeal must be determined within ten working days of it being received by the Vice Dean of the Academic Affairs.

Notification to the student:

Once a decision has been made on the appeal by the College Council, the student must be informed of the outcome immediately by the course coordinator and in any case, no later than three working days from the date of the decision.

Change of Results:

Where an appeal has been successful and the final result for a student requires amendment, it is the responsibility of the course coordinator to arrange the change of result on the student records system.

The change of result may also require the student's academic status to be reviewed.

Student Assistance:

A student may seek assistance and advice from the Academic Advising Services, academic staff, and/or Student Services, in preparing an assessment appeal.

In any discussions regarding review of marks or final results, the student is entitled to be accompanied and assisted by a support person e.g. his Academic Advisor or any other faculty member.

The support person may be another student, a staff member or a person.

7- Re-sit Exam at Unaizah College of Medicine:

In general, student will be allowed to retake exam if he/she fails no more than one course per semester.

  1. If the student fails in one course he/she has to apply for a re-sit exam within two week from completing the final exam.
  2. If the student fails in more than one course, he/she has to repeat the year with the new fresh batch.
  3. In re-sit exam, if the student successfully passed the exam, the total exam score is adjusted out of 60 marks whatever the mark gained by the student.

8- Graduation Requirement:

A student graduates after successfully completing all graduation requirements according to the degree plan, provided that his/her cumulative GPA is not less than pass. If the student has passed the required courses but his/her cumulative GPA is low, the College Council, on the basis of the recommendations of the council of the department concerned, is entitled to specify the appropriate courses that the student must complete in order to improve his/her GPA.

The Rules of Implementation for Qassim University:

The student must follow the degree study plan for his/her major and complete all the requirements before graduation. The student must maintain a GPA of 2:00 in a 5:00 scale in order to graduate. In case the student graduated with a GPA that is less than 2:00, the college council under recommendation from designated department may make the student take some courses to raise his GPA.