Assessment manual

Purpose of assessment:

Purposes of assessment include:

1-      For learner:

-          Motivation and support of student learning.

-          Diagnosing student weakness and strength.

-          Measuring achievement of objectives.

-          Testing progress and improvement.

-          Measuring competence.

-          Self-evaluation.

 

2- For institution:

-           Showing curriculum effectiveness.

-          Effective teaching.

-          Achievement of objectives.

-          Quality assurance.

-          Motivation of teachers.

-          Predicting future performance.

-          Introducing curriculum change.

-          Certification and judgment of competency.

-          Development and evaluation of teaching programs.

-          Understanding of the learning process and student progress.

-          Ranking of students and promotion from grade to grade.

 

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Criteria of good assessment:

-          Fair

-          Fairness in exam content and grading system.

-          Valid

-          Tests what needs to be tested.

-          Reliable

-          Results are almost repeated.

-          Motivating

-          Assessment drives learning.

 

Types of Assessment used at Unaizah College of Medicine:

1-      Formative Assessment.

2-      Summative Assessment.

 

Types of exam questions that are used or may be used in future to assess student at UCM:

-          Multiple Choice Questions (MCQ).

-          Short essay question.

-          Clinical Skill Examination.

-          Objective Structured Practical Examination (OSPE).

-          Objective Structured Clinical Examination (OSCE).

-          Etc.

 

Assessment Communication at Unaizah College of Medicine:

 

- Details of the assessment tasks including type of questions e.g. MCQs - OSPE - Clinical Skills etc., required word counts (if appropriate), weighting, due dates and marking criteria will be specified and made available to students in the unit outline.

- Requirements necessary for students to pass the unit must be explicitly stated in the unit outline. Requirements for an individual assessment task to be passed should generally link to key course learning outcomes.

- Students will be informed as to when and how they will receive feedback on each assessment task.

- Where the assessment takes the form of a group task, students must be informed in advance as to how individual marks will be determined. If the allocated group mark is to be modified for any group member to reflect their individual contribution, this process must be communicated clearly to the students in advance, together with information to show how individual marks are calculated.

- Assessments may be changed after the publication of the course outline, providing that such changes do not disadvantage student. Under these circumstances students will be notified as soon as is reasonably practicable.

 

Final Results to Students at Unaizah College of Medicine:

Provision of Final Results to Students:

Students will be provided with access to their final results (final grade, where applicable for each unit completed) after ratification by the concerned Board. Access will be provided at the time specified for results publication by the Course Coordinator. Access to results will be provided on line or through such other means approved by the Course Coordinator.

Access to results will include provision for students to print a copy of their results.

All assessment marks provided through any means (e.g. Blackboard) are provisional and are not regarded as final until ratified by the concerned Board and the result publication date for the study period has passed.

 

 

Assessment Feedback to student at Unaizah College of Medicine:

Feedback is a crucial component of assessment and considers the heart of formative assessment. Formative assessment requires feedback between the learner and the teacher. For an assessment to be formative, students must take the feedback and use it to adjust their learning. The feedback and assessment therefore must also be timely. You cannot learn, change, and develop if the unit of work has finished when you receive your feedback.

Formative assessments are ongoing, developmental, and progressive. Thus the feedback the student receives is essential; it helps them to detect the weakness and gaps in their study. The better the quality of the feedback, the better the learning outcomes for the student. So, by its very nature, formative assessment is detailed, developmental, timely, appropriate, and transparent. The impact of timely and appropriate feedback is enormous. Without feedback, assessment is NOT a learning activity; it is a compliance task.

High quality feedback will support development and will do more than simply justify the mark given. Thus, feedback forms a critical part of the learning process and should aim to be analytical, constructive and empowering.  Feedback can arise in a number of ways (written, verbal) from a variety of sources (peer, tutor).

Students should receive marks, assignments and feedback as soon as practicable, to maximize their opportunity to improve their performance. Research consistently highlights the significant loss of impact to learning when feedback to students is delayed. Ideally, feedback to students for items other than a final examination will be provided under normal circumstances within 2 working days and no later than 7 working days.

Feedback that is used to directly support a future assessment task must be returned in sufficient time for it to provide an effective contribution to the subsequent task.

 

Grading System at Unaizah College of Medicine:

 

Grading at UCM will be conducted according to Qassim University rules and regulations for examination process and result.

The weight of grade of each exam component i.e. MCQs, OSPE, OSCE, Clinical skills, Labs, TBL etc. differ from course to course, but in general class work score must not be less than 30 percent of the final course grade (range between 30% to 50%).

 

 The grades earned by students in each course are calculated in a scale of 5:00 as follows:

 

 

 Percentage

Grade Significance

Grade code

GPA

(out of 5.0)

95 – 100

Exceptional

A+

5.00

90 – 94

Excellent

A

4.75

85 – 89

Superior

B+

4.50

80 – 84

Very Good

B

4.00

75 – 79

Above Average

C+

3.50

70 – 74

Good

C

3.00

65 – 69

High Pass

D+

2.50

60 – 64

Pass

D

2.00

Less than 60

Fail

F

1.00

 

 

The general grade assigned to the cumulative GPA at the time of the student’s graduation is based on his/her cumulative GPA and calculated as follows:

 

1. Excellent—if the cumulative GPA is no less than 4.50 out of 5.00, or 3.50 out of 4.00.

2. Very good—if the cumulative GPA is 3.75 or higher but less than 4.50 (out of 5.00), or 2.75 or higher but less than 3.50 (out of 4.00).

3. Good—if the cumulative GPA is 2.75 or higher but less than 3.75 (out of 5.00), or 1.75 or higher but less than 2.75 (out of 4.00).

4. Pass—if the cumulative GPA is 2.00 or higher but less than 2.75 (out of 5.00), or 1.00 or higher but less than 1.75 (out of 4.00).

 

The Rules of Implementation for Qassim University:

 

The general grade assigned to the cumulative GPA at the time of the student’s graduation is based on his/her cumulative GPA in a scale of 5:00 and calculated as follows:

 

1. Excellent—if the cumulative GPA is no less than 4.50

2. Very good—if the cumulative GPA is 3.75 or higher but less than 4.50.

3. Good—if the cumulative GPA is 2.75 or higher but less than 3.75.

4. Pass—if the cumulative GPA is 2.00 or higher but less than 2.75.

 

The general grade assigned to the cumulative GPA at the time of the student’s graduation is based on his/her cumulative GPA and calculated as follows:

 

1. Excellent—if the cumulative GPA is no less than 4.50 out of 5.00, or 3.50 out of 4.00.

2. Very good—if the cumulative GPA is 3.75 or higher but less than 4.50 (out of 5.00), or 2.75 or higher but less than 3.50 (out of 4.00).

3. Good—if the cumulative GPA is 2.75 or higher but less than 3.75 (out of 5.00), or 1.75 or higher but less than 2.75 (out of 4.00).

4. Pass—if the cumulative GPA is 2.00 or higher but less than 2.75 (out of 5.00), or 1.00 or higher but less than 1.75 (out of 4.00).

The Rules of Implementation for Qassim University:

The general grade assigned to the cumulative GPA at the time of the student’s graduation is based on his/her cumulative GPA in a scale of 5:00 and calculated as follows:

1. Excellent—if the cumulative GPA is no less than 4.50

2. Very good—if the cumulative GPA is 3.75 or higher but less than 4.50.

3. Good—if the cumulative GPA is 2.75 or higher but less than 3.75.

4. Pass—if the cumulative GPA is 2.00 or higher but less than 2.75.

 

Award of Honour Degree at Unaizah College of Medicine:

First honours are granted to the student who has earned a cumulative GPA between 4.75 and 5.00 (out of 5.00) or between 3.75 and 4.00 (out of 4.00) at the time of his/her graduation.

Second honours are granted to the student who has earned a cumulative GPA of 4.25 or higher but less than 4.75 (out of 5.00), or 3.25 or higher but less than 3.75 (out of 4.00) at the time of his/her graduation.

The student who is eligible for first or second honours also must meet the following criteria:

A. He/She must not have failed any course completed at the University or any other university.

B. He/She must have completed all graduation requirements within a specified period, the maximum of which is the average of the maximum and minimum limits for completing his/her degree program.

C. He/She must have completed 60 percent or more of the graduation requirements at the university from which he/she is graduating.

The Rules of Implementation for Qassim University:

First honors are granted to the student who has earned a cumulative GPA between 4.75 and 5.00 at the time of his/her graduation. Second honors are granted to the student who has earned a cumulative GPA of 4.25 or higher but less than 4.75 at the time of his/her graduation.  Earning first or second honors is contingent upon the following:

1. The student has never failed a course at the university or at any university he attended before.

2. The student has finished all graduation requirements during a maximum period of the average duration between the minimum and maximum periods of study at the college.

3. The student has completed at least 60% of the graduation requirements at Qassim University.

 

Examination Rules and Regulation at Unaizah College of Medicine:

1- Attendance and withdrawal:

1. A regular student is required to attend lectures and laboratory sessions. If his/her attendance is less than the limit (75 % of the lectures and laboratory sessions assigned for each course), the student will be deprived from continuing the course and will be denied entrance to the respective final examination. A student who is denied entrance to the examination due to absences is considered to have failed that course and is given semester work grade and the grade DN in the course.

 

2. College council must approve lists of deprived students.

3. Excuses are not valid when students miss 50% or more of class time.

4. Lists of deprived students are to be announced before final examinations.

Exception:

The College Council or whatever body it delegates its authority to, may exempt a denied student from the provisions of attendance and allow him/her to take the examination, provided that the student presents an acceptable excuse to the council. The University Council determines the percentage of attendance, which must not be less than 50 percent of the lectures and laboratory sessions specified for the course.

 

The Rules of Implementation for Qassim University:

 

1. College which offers the course or its behalf may allow a deprived student to enter the final examination if they submit a valid excuse provided that the missed classes are not 50% or more of class time.

2. Students whose excuses are valid take the final examinations with their peer students. College council has the right to make exceptions to this.

 

 

2- Absence in Examination:

 

A student who is absent for a final examination, will be given a zero grade for that examination. His/her grade in the course will be calculated on the basis of the class work score he/she obtained over the semester.

 

If a student fails to attend a final examination in any course but offers a compelling excuse, the College Council may choose to accept his/her excuse and allow him/her to take a make-up examination. The make-up examination must be taken prior to the end of the following semester. In such cases, the course grade will be given to the student after the make-up examination.

The Rules of Implementation for Qassim University:

1. An excuse of missing the final examination is considered valid in the following conditions:

a. The excuse must be presented within one week after it happened

b. Valid excuses are only the serious ones like (hospital admissions, car accidents, burn and fire accidents)

2. Makeup exams for the courses that students fail to attend for valid excuses are held within two weeks after excuse is accepted and results are given the week after.

 

3- Inability to Complete a Final Examination:

 

Where a student has attempted to sit a final examination in a unit but has not been able to complete the examination or perform as expected due to illness or some other valid reason, the student may apply for an Assessment Extension.

The process for applying for an Assessment Extension:

- Student should contact invigilator first.

- The invigilator will report this to the chief of invigilation committee to take the decision on the case.

- The chief of invigilation committee should write a detailed report and submit it to the course coordinator, who will convey the matter to the Head of department and Vice Dean of Academic Affairs to assess whether to approve an Assessment Extension or not.

 

In considering whether to approve an Assessment Extension in these circumstances, consideration will generally only be given to students who:

A.    Do not remain in the examination venue for the full duration;

B.     Do not complete the examination paper; or

C.     Report to the examination supervisor and have their departure from the venue noted, including time of departure and reason for inability to continue.

The report of the examination supervisor will be taken into account when assessing whether to approve an Assessment Extension. 

Other factors to be taken into account are:

D.    The student's academic record up to this point; and/or

E.     Any previous instances of applying for an Assessment Extension in similar circumstances.

In all cases, care should be taken to prevent any student from obtaining an unfair advantage over other students by virtue of the availability of having a second examination.

Students with a record of repeated applications for Assessment Extensions should receive appropriate academic counseling and may be refused further approvals.

 

4- Time limit and examination:

No student is allowed to enter the examination venue more than 30 minutes after the examination begins or leave before the first 30 minutes of the examination have elapsed.

Based on the recommendation of the relevant department council, the College Council determines the duration of the final written examinations, which should not be less than one hour and not more than three hours.

 

5- Cheating in examination:

Cheating in examination or attempting to cheat, or violating instructions, and examination regulations shall render the student to punishment in accordance with the Student Disciplinary By-Laws as issued by the University Council.

 

6- Assessment (re-grading) Appeals at Unaizah College of Medicine:

 Review of Assessment:

Any student who has evidence that the mark or result awarded for an assessment task is unfair or incorrect should in the first instance raise their concern with the appropriate member of staff (lecturer or staff member responsible for marking the work). Depending on the circumstances, the student may also need to raise the matter with the course coordinator. It is expected that most situations will be able to be resolved without the need for a formal appeal.

Conditions for submitting the formal re-grading appeal by student:

1. The student is allowed to make a petition for re-grading for one course only during the semester.

2. The student has never made a petition for re-grading and proven wrong.

3. The Re-grading Appeal form must be filled by student and submitted to the Vice dean of Academic Affairs within seven days after announcement of the course result.

4. The committee may recommend that the student be sent to the university disciplinary committee in case they see a reason for that.

Formal Assessment Appeal:

If after going through this process, the student is still concerned with the process or the mark awarded, the student may write and submit a formal appeal.

In any instance where a student is unable to make timely contact with the lecturer or staff member responsible for marking the work (or the course coordinator), the student may go direct to a formal appeal to the Vice Dean of the Academic Affairs.

The appeal form must be filled by student and submitted to the Vice Dean of the Academic Affairs within seven days of the date the result of the course was notified to the student.

 

Process of formal Appeal:

The student must get the appeal form from Student Affair Administration, fill it in writing and then submit it to the Vice Dean of the Academic Affairs within seven days of publication of the final result.

Grounds for a Formal Assessment Appeal:

Students requesting a review or submitting a formal assessment appeal must demonstrate the grounds on which they feel they were unfairly assessed.

Determination of Appeal by College Council:

Where the Vice Dean of the Academic Affairs has been involved in the original assessment of the student in respect of which the appeal has been submitted, he or she must not be involved in determining the appeal. The appeal will be determined by the relevant faculty member or nominee.

On receipt of a formal assessment appeal, the Vice Dean of the Academic Affairs will immediately provide the head of the department with a copy of the appeal and request, who will sent it to respective course coordinator to provide the following:

A.    Comments on the appeal including any information on discussions already conducted with the student;

B.     A recommendation as to how the matter should be determined;

C.      A copy of the assessed work that is the subject of the appeal if this has not been returned to the student;

D.    Details of the criteria used to assess the student's work; and

E.     Any other information relevant to the appeal.

Once in receipt of this information, the Vice Dean of the Academic Affairs will submit it to College Council to assess the appeal and determine if a change of mark or final result is warranted.

The appeal must be determined within ten working days of it being received by the Vice Dean of the Academic Affairs.

Notification to the student:

Once a decision has been made on the appeal by the College Council, the student must be informed of the outcome immediately by the course coordinator and in any case, no later than three working days from the date of the decision.

Change of Results:

Where an appeal has been successful and the final result for a student requires amendment, it is the responsibility of the course coordinator to arrange the change of result on the student records system.

The change of result may also require the student's academic status to be reviewed.

Student Assistance:

A student may seek assistance and advice from the Academic Advising Services, academic staff, and/or Student Services, in preparing an assessment appeal.

In any discussions regarding review of marks or final results, the student is entitled to be accompanied and assisted by a support person e.g. his Academic Advisor or any other faculty member.

The support person may be another student, a staff member or a person.

 

7- Re-sit Exam at Unaizah College of Medicine:

In general, student will be allowed to retake exam if he/she fails no more than one course per semester.

  1. If the student fails in one course he/she has to apply for a re-sit exam within two week from completing the final exam.
  2. If the student fails in more than one course, he/she has to repeat the year with the new fresh batch.
  3. In re-sit exam, if the student successfully passed the exam, the total exam score is adjusted out of 60 marks whatever the mark gained by the student.

 

8- Graduation Requirement:

A student graduates after successfully completing all graduation requirements according to the degree plan, provided that his/her cumulative GPA is not less than pass. If the student has passed the required courses but his/her cumulative GPA is low, the College Council, on the basis of the recommendations of the council of the department concerned, is entitled to specify the appropriate courses that the student must complete in order to improve his/her GPA.

The Rules of Implementation for Qassim University:

The student must follow the degree study plan for his/her major and complete all the requirements before graduation. The student must maintain a GPA of 2:00 in a 5:00 scale in order to graduate. In case the student graduated with a GPA that is less than 2:00, the college council under recommendation from designated department may make the student take some courses to raise his GPA.

 

Important Information about Examinations at Unaizah College of Medicine:

 

1. Preparing and planning for the examinations comprehensively and sufficiently beforehand is crucial. Regrettably, many students are content with studying shortly before the examinations. This practice does not suffice for the PYP curricula, which are comprehensive and focus on the skills of a student.

2. All students sit for unified, multiple choice examinations as used for most courses. They are machine-marked later.

3. During mid-term and final examinations, one course is tested a day. There could be some days-off during the finals according to the period of time set for examinations. Furthermore, classes are halted during the midterms in order to allow the students to concentrate and study.

4. The material tested in each examination is announced on the website.

5. The dates and times of examinations are announced on the notice boards of the website. Students should follow them up accurately.

6. A student is strictly forbidden from sitting for an examination if he/ she does not have his/her university ID to prove his/her identity.

7. Using scientific calculators is strictly forbidden in the Mathematics examination and others.

8. Every examination usually consists of four versions.

9. Cell-phones are not allowed inside the examination rooms.

10. Every student should be sure of the examination committee number and location prior to the examinations.

11. The language of instruction and evaluation is English in all courses except for Thinking and Learning Skills.

12. The way students are distributed on examination committees is different from their distribution in classrooms.

13. A student is denied entering the examination room after the examination starts and is not allowed leaving until half an hour passes from the start.

14. A student who cheats, initiates cheating, breaks the rules of the examination, or is undisciplined is dismissed from the examination. He/she is reported to the Students' Discipline Committee to take the suitable action against him/her.

15. A student who does not attend a final examination receives a zero for it. His/her grade for that course is calculated on the basis of his/her semester grade.

16. A student's excuse is accepted if it is compelling, provided that the excuse is presented within one week of its occurrence.

17. The incomplete examination and the recording of its grade are executed within a period not exceeding the end of the following semester.

18. The class work score is evaluated in one of the following ways:

a. At least one written examination, plus part or all of the following: oral and practical examinations, research papers, other class activities.

b. At least two written examination.

 

Examination Committee at Unaizah College of Medicine:

Introduction:

Examination committee has been established under the umbrella of Academic Affairs to ensure high standard of quality of conducting examinations at Unaizah College of Medicine as per college policy/guidelines that meet international standards.

The committee is responsible for overseeing and reviewing the formative exams (mock exams, class works) and summative exams (mid-course, end of the course exams) at Unaizah College of Medicine and Applied Medical Sciences. Also the committee will oversee, scheduling of the exam, the reservation of exam halls, assigning exam invigilators along with other complementary tasks and duties.

Purpose:

The committee will:

-          Ensure high Standard of quality of conducting examinations at Unaizah College of Medicine, matching it with the international standards maintained by well-established Medical Colleges in USA.

-          Review all examination papers including the examination papers of Clinical Skills and will ensure that set guidelines have been followed and uniformity has been observed as per college policy.

-          Try their best to ensure that the ultimate objectives of the courses have been achieved.

-          Set various exams in order to assess learning outcomes and whether students have benefited from the courses as expected or not.

-          Evaluate the fairnessvalidity and reliability of exam items so as to make the necessary improvements and correction.

-          Based on the results of the evaluation of the content of the exams, the committee will give feed-back to the curriculum committee as to how the course materials should be enriched or amended when necessary.